Office Manager / Executive Assistant (m/f/d)

Office Manager / Executive Assistant (m/f/d)

Permanent employee, Full or part-time · Darmstadt

YOUR TASKS

• Ensure the seamless and efficient organization of office operations at our headquarters.
• Welcome and support customers and guests, providing a professional and hospitable experience.
• Accurately manage and process incoming invoices in a timely manner.
• Organize and handle incoming and outgoing mail efficiently.
• Oversee travel expense reports and manage executive calendars.
• Plan, coordinate, and facilitate meetings, appointments, business trips, and company events.
• Monitor office supplies and beverage inventory to ensure constant availability.
• Continuously improve office management by developing process documentation and optimizing existing workflows.
• Provide support to various teams to maintain smooth day-to-day operations.

YOUR PROFILE

• Completed vocational training in commercial administration or hotel management.
• Experience in a similar role is required.
• Strong organizational skills and an efficient, structured working style.
• Excellent communication skills in both German and English.
• Precise, independent, and detail-oriented approach.
• Strong team player with a service-oriented mindset.
• Proficiency in MS Office applications.

HELPFUL ADDITIONAL QUALIFICATIONS

• Experience with DATEV, Spendesk, and inventory management systems is a plus.

WHAT DO WE BRING TO THE TABLE?

• A fantastic team of smart, motivated colleagues - plus some amazing robots
• A chance to be part of an innovative and fast-growing industry
• A diverse and international work environment with colleagues from 20+ nationalities
• 30 days of paid leave per year, plus December 24th & 31st off
• Daycare allowance of up to €200 per child per month
• Annual education budget of €2,000 per employee
• Access to 1:1 sessions with certified psychologists and a range of health programs via Nilo
• A contribution towards a standing desk for your home office
• Company pension scheme
• Weekly team lunches with a Lieferando budget
• Regular team events, workshops, and other corporate benefits

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About us

Energy Robotics was founded by leading experts in intelligent autonomy software for collaborative mobile robots, each with more than a decade of experience in the field and recognized with several of the most important international autonomous robotics awards, paired with successful entrepreneurs and strong investors.
We believe that the coming decade will be shaped by intelligent robots and their applications in the industrial and private sectors. The robotic industry is taking off now, powered by cloud computing, 5G networks and falling cost of robot hardware. This is a game changer and will transform our lives like smartphones just did. Do you want to be part of this? Then join us and be at the forefront of this transformation!
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We appreciate your interest in Energy Robotics GmbH. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at iloverobots@energy-robotics.com.
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